Guides

Change standard color schemes as an administrator

An administrator can update Invemory’s standard Light and Dark schemes for everyone using them on the website, Android and public pages. This guide explains how to check changes before publication and respond when another person has changed the scheme or the connection fails.

Last checked: October 10, 2026

What you need

Sign in to an Invemory account that already has the administrator role.
Use the website or installed Android app connected to the same environment. Coordinate changes to shared colors with the people responsible for that environment before publication.

1. Open the standard schemes

Expand Administration in the main menu and choose Standard color schemes. On a phone, open the main menu first; on the wide website, use the sidebar.

The list contains two standards: Light and Dark. Their menus offer Edit. You cannot create, clone or delete standards from this list. Users create personal palettes through Profile → Appearance.

Two standard schemes with the Light menu offering Edit. — Administrators edit the two fixed standard schemes. Open the full-size image

2. Edit Light with a local preview

Choose Edit beside Light. “System scheme — changes affect everyone” remains visible in the editor. The standard’s name and base type cannot be changed.

Choose an Element group and State, then change the available color fields using the color control or a #RRGGBB or #RRGGBBAA code. The available groups, states and color fields match the personal editor. Only you see the preview; other users have not received these edits.

Priority: high, Priority: medium and Priority: low offer Normal → Icons. Text below fields offers Normal → Text; both photo indicators offer Background, Icons and Border for Normal and Selected. Main photo outline offers Selected → Border. Change only the fields available for the selected combination.

Light standard global notice with the selected High group and High, Medium and Low choices. — The Light standard editor and priority group choices. Open the full-size image

Light standard global notice and preview control with the selected High group and High, Medium and Low choices. — The Light standard editor and priority group choices. Open the full-size image

3. Compare Dark and turn the preview off

To check a dark base, return to the list and choose Edit beside Dark. Check text, icon and border contrast separately against a dark background.

Turn preview off restores your current appearance while retaining editor changes; Turn preview on shows the draft again. Cancel lets you leave without publishing: with unsaved edits, No keeps the editor open and Yes discards them. Device-specific quick access handle transparency is not configured in the administrator editor.

Dark standard editor with its preview control. — Preview the Dark standard locally before publishing. Open the full-size image

4. Confirm publication for everyone using the standard

After checking the colors, choose Publish. Read the confirmation: the update affects everyone using this standard, including visitors to public pages. Cancel closes the confirmation and keeps your editor changes; Publish confirms the shared update.

Wait for a successful return to the list. An open dialog or a pressed button alone does not confirm success. Reopen the standard after publication and check its current colors.

Publish confirmation warns that the standard changes for everyone using it. — Confirm publishing the standard scheme. Open the full-size image

5. Check the published result

The new standard colors are used by people who selected the corresponding Light or Dark scheme; system mode uses a standard according to the operating system setting. Check the result in another session and on a public page after refreshing it.

Updates take effect when the current schemes are fetched; they do not make every open screen switch instantly. Users’ saved personal colors remain independent. Updating a standard does not overwrite their personal palette values.

Reopened published Light standard editor with Restore previous version available. — The published Light standard can be restored to its previous version. Open the full-size image

Reopened Light standard with current canvas color EEF2FF and Restore previous version action. — The published colors and available restoration action. Open the full-size image

6. Restore the immediately previous publication

When Restore previous version is available, choose it and read the confirmation. Restore publishes this standard’s immediately previous colors and discards current unsaved edits. Cancel keeps those edits in the editor.

After success, reopen the standard and check its colors. This restores the previous publication, not the original factory colors. There is no choice of any older version here.

Confirmation to restore the immediately previous standard scheme version. — Restore the previous publication. Open the full-size image

7. Resolve a conflict with another publication

If another administrator publishes the same standard while your editor is open, your publication may receive a message that the scheme has changed. Close keeps your draft in the editor without publishing it.

Load current version discards unsaved edits and opens the current values. First make a note of any edits you want to repeat. After loading, check the new colors, make the changes you still need and confirm publication again.

A real changed-standard conflict with Close and Load current version choices. — A stale draft must be closed or reloaded explicitly. Open the full-size image

Current Light standard canvas F0FDF4 after loading the current version. — Loading the current version replaces the stale draft. Open the full-size image

8. Keep your draft when the connection fails

If publication fails because of the connection, read the message and restore network access. Your changes remain in the editor. Check the current standard once the connection returns before confirming another update.

An already open session can retain the last available colors. This does not guarantee a fresh website load or a first Android launch without a connection. Treat the draft as unpublished until success has been confirmed.

Server unavailable message with retry countdown and Retry button during standard publication. — A failed publication does not confirm a new standard version. Open the full-size image

Unexpected error dialog with Close and Retry after attempted standard publication. — A failed publication does not confirm a new standard version. Open the full-size image

The result

You can check standard colors locally, confirm their publication and restore the previous publication. A conflict or failure gives you the opportunity to check the current state before trying again.

Useful to know

Before publication, check normal and selected states, light and dark backgrounds, and priority and photo readability.
Reset and Reset palette change draft colors; a shared update still requires publication. They do not replace Restore previous version.
Publishing Light does not update Dark: check and publish each separately.

Common questions

Can other people see my preview?

No. The preview is local. A standard update takes effect after successful confirmed publication and retrieval of the current scheme by the user.

Can I restore any older version?

No. You can restore the immediately previous publication. There is no list of all older versions.

Will users’ personal palettes change?

Their saved colors are not overwritten. The updated standard is used by people who selected it or the corresponding system mode.

All Invemory guides

You can check standard colors locally, confirm their publication and restore the previous publication. A conflict or failure gives you the opportunity to check the current state before trying again.

Open standard color schemes