Guides

Use a purchase before placing it and find the product again by barcode

If you used a product before putting it in a container, remove exactly that used amount from your Invemory basket. The purchase stays in the journal, and you can select its saved product details for a new shopping request using the same barcode. The example uses three 500 ml bottles of dish soap.

Last checked: October 9, 2026

What you need

Sign in and prepare your own private purchase with a positive unplaced remainder.
The packaged example uses bottles with a capacity of 500 ml. To find the product again by code, the purchase needs a saved barcode.
Recording a price and currency is optional. The currency example requires a selected working currency.

1. Record a private purchase

In “Basket”, open your own manual shopping request and select “Acquire”. Check the name, barcode and packaging. This example purchases 3 bottles of 500 ml, totalling 1500 ml, at 120.50 UAH per bottle. Check the shop and comment, then select “Acquire”. If the purchase is already recorded, start with the next step.

Acquisition of 3 bottles with a price of 120.50 UAH per bottle, shop and comment. — Owner: the details of one private purchase are entered. Open the full-size image

Lower acquisition form with 3 bottles, price of 120.50 UAH per bottle, shop and comment. — Owner: the details of one private purchase are entered. Open the full-size image

2. Open use without placing

Find the purchase under “Acquired”. Beside the remainder are “Place” and “Used without placing”. Choose the latter when the product has already been used and should not enter a container’s stock. This action is available for your own private purchase with a positive remainder.

The acquired purchase of 3 bottles with placement and use-without-placing actions. — The purchase is still in the basket with all 1500 ml available. Open the full-size image

3. Check the full remainder selected by default

The packaged editor opens inside the card and shows “Basket” as its source. It initially selects the entire current remainder: 3 bottles and 0 ml additional contents. The preview shows zero after use. Reduce the amounts if you used only part. The opening action changes to a close action while the editor is open.

The editor with source “Basket” and all 3 bottles selected before use. — The entire current contents are selected by default. Open the full-size image

Editor showing source “Basket” and 3 whole bottles selected. — The entire current contents are selected by default. Open the full-size image

4. Preview using one whole bottle

Change the whole-bottle count to 1 and leave additional contents at 0 ml. One bottle holds 500 ml, so the preview shows 1000 ml left. This is a preview only; the remainder will not change until you confirm.

Preview of using 1 bottle and 0 ml, leaving 1000 ml. — One whole bottle is selected; use has not been confirmed. Open the full-size image

Editor with Basket as the source and one whole bottle selected. — One whole bottle is selected; use has not been confirmed. Open the full-size image

5. Add a partial amount

To record 600 ml actually used, keep 1 whole bottle and enter another 100 ml. The fields add together: 500 + 100 = 600 ml. The remaining-content preview is 900 ml, meaning one full bottle and 400 ml in a second bottle.

The editor selects 1 bottle plus 100 ml and previews 900 ml remaining. — 600 ml will be used; 1 bottle and 400 ml will remain. Open the full-size image

6. Check the amount and confirm

Select “Used without placing” in the editor. In the confirmation, check the product, the amount of 1 bottle and 100 ml, and the remainder of 1 bottle and 400 ml. Confirm to perform the action, or choose “Cancel” to return without using the contents.

Confirmation of using 1 bottle and 100 ml, with 1 bottle and 400 ml remaining. — The action can still be cancelled before it runs. Open the full-size image

7. Check the partial result

After success, the card remains under “Acquired”. It shows “Used 600 ml” and the exact remainder of 1 bottle and 400 ml. That is 900 ml in two bottles, one of them partially full. You can place or use the rest later.

The card after partial use shows 600 ml used and 1 bottle plus 400 ml left. — Partial result: 900 ml remains in the basket and placement is still available. Open the full-size image

8. Select the entire current remainder

Open “Used without placing” again. The editor now starts with 1 whole bottle and 400 ml, covering all of the current 900 ml. Check the zero preview. Select the use action and confirm if you have used the rest.

The reopened editor selects 1 bottle and 400 ml with a zero remainder preview. — The current 900 ml is selected; zero in the preview is not a completed action. Open the full-size image

Current-remainder editor with 1 bottle and 400 ml, a zero preview and the use action. — The current 900 ml is selected; zero in the preview is not a completed action. Open the full-size image

9. Check that the purchase leaves the active list

After full use, this purchase is no longer in the active “Acquired” section. The example first used 600 ml, then another 900 ml, totalling 1500 ml. Nothing has been added to a container because no placement was performed.

The basket after full use, without this purchase’s active card. — All contents have been used; the purchase is no longer awaiting placement. Open the full-size image

10. Find the original purchase in the journal

Open “Purchase journal” and this record’s details. The quantity remains the original 3 bottles, together with its date, price of 120.50 UAH per bottle, shop and comment. Placement is 0 of 3 bottles with “Used” status, and the separate used field shows the actual 1500 ml.

Purchase details retain 3 bottles, date, price and shop, and show 1500 ml used. — The journal retains the original facts and separately shows used contents. Open the full-size image

Purchase details with original 3 bottles, date, price, shop and 1500 ml used. — The journal retains the original facts and separately shows used contents. Open the full-size image

11. Enter the same barcode and check inventory results

For the next request, select “Add shopping request” and enter the same barcode. Invemory first searches accessible inventory items, including items with zero stock. If at least one match exists, choose from the inventory results; historical purchases are not offered in their place.

An inventory match for the entered barcode in a new shopping request. — Barcode lookup gives priority to accessible inventory. Open the full-size image

12. Find details from a previous purchase

When inventory lookup succeeds with no matches, your own historical results appear under “From previous purchases”. You can find details of a fully used purchase that was never placed. Check its name and photo. A failed inventory lookup is not an empty result and does not trigger this fallback.

An owned previous purchase with its photo and description under “From previous purchases”. — The historical description appears after a successful empty inventory lookup. Open the full-size image

13. Select the description and set fresh request details

Select the historical result you want. The new request receives the name, barcode, description, photo and 500 ml packaging. Quantity and planned price are not copied from the old purchase: the example separately enters 2 bottles and 89.90 UAH, and selecting the description keeps those values. Check the planned shop and new details before “Save”. Choose “Cancel” to leave without creating a request.

The selected historical description with photo, 500 ml packaging and a new quantity of 2 bottles. — Properties are selected explicitly; new quantity and price are entered separately. Open the full-size image

The result

All 1500 ml have been used without adding stock to a container. The purchase has left the active list, remains in the journal and provides product details for a new request with separately entered quantity and price.

Useful to know

Enter the amount used, rather than the amount you want left. The total to use must be positive and no greater than the current unplaced remainder.
If another window or device changes the remainder and a conflict appears, refresh the basket and reopen the editor. Check the new remainder before confirming.
Using the purchase does not create another purchase or use another purchase from your monthly allowance.
Writing off a placed item reduces container stock. This guide covers using your own purchase while it is still in the basket.

Common questions

Will the date, price or purchase record disappear?

No. The journal retains the original quantity, date, price, shop and product details. Used contents are shown separately; using a purchase does not cancel it or refund money.

Can I use only part of a bottle?

Yes. For a packaged purchase, enter whole bottles plus additional contents in millilitres. In this example, 1 bottle and 100 ml total 600 ml.

Is the full remainder always already entered?

The illustrated packaged editor starts with the entire current remainder, including a partial bottle. An unpackaged product uses a separate numeric dialog: check and enter the amount, and do not treat a placeholder in an empty field as an entered value.

Does selecting old product details restore used stock?

No. Selecting a previous purchase fills product properties for a new shopping request. Set the new quantity, price and planned shop separately; it does not restore previous stock.

All Invemory guides

Open the basket