Guides

How to read basket needs and change their priority

A product in your Invemory basket may be needed in several places. Learn to distinguish the total quantity to acquire from a location’s stock, recognize the three priorities and check their changes. These steps apply to the website and Android app.

Last checked: October 22, 2026

What you need

Sign in to Invemory and open Basket from the main menu. To follow the stock example, use an existing need with a target location and desired stock.
Change priorities where you have editing access. A shared container may offer view access only.

1. Check the product, location and quantity to acquire

Find the product under To buy. Creation method: Automatic describes the need’s origin. In stock and Acquire appear below the product name, followed by individual target locations and their stock.

In this example, the three locations hold 1, 2 and 3 units, totaling 6. Their desired stocks are 5, 6 and 7, so each location needs 4 more units and the total to acquire is 12. Stock: 2 of 6 means 2 units currently held and a desired stock of 6.

Source rows show available stock in other locations. They do not add extra quantities to acquire. Select an available location link to open it. On a narrow screen, stock may appear below the location name; scroll through the card to read the other targets.

Automatic storage-label requests grouped by target location, with current stock and quantity to acquire. — The grouped request totals 6 pieces in stock and 12 to acquire; each target has its own current and desired stock. Open the full-size image

Automatic storage-label request and the short High-priority target with stock below its location. — The short target shows 1 of 5 pieces; stock is on a separate row below the location. Open the full-size image

Dark automatic grouped requests with a long Medium-priority target and its stock. — Each target keeps its own location and stock in Dark appearance. Open the full-size image

Long Medium-priority target in Dark with 2 of 6 pieces below the wrapped location. — The long location wraps; its current and desired stock remain readable below. Open the full-size image

2. Recognize and choose a priority

High priority uses an up arrow, Medium priority a dash and Low priority a down arrow. Their standard colors are red, green and light blue, with different shades in Light and Dark themes. Use the name and icon shape as well as the color.

When editing is allowed, select the icon beside the intended location and choose High priority, Medium priority or Low priority. In a grouped automatic card, this changes the selected target need. On the website, hover or keyboard focus shows a short tooltip naming only the priority; opening the menu hides it.

Creation method and priority mode are separate. Choosing a different level sets the priority manually while the need retains its automatic origin.

High, Medium and Low choices in the automatic target priority menu. — High is selected for this target; choose a different level only when editing is permitted. Open the full-size image

Android priority menu with High, Medium and Low choices. — The priority menu replaces the tooltip and shows the selected level. Open the full-size image

3. Check the priority in the editor

Open Add shopping request: a new manual draft starts with Medium priority selected. Open the Priority dropdown to see all three levels. The example shows a draft that was closed without saving.

In the open list, the current priority has a row background and a bold label. Both remain when you hover over or interact with the selected option. Keyboard focus on another option does not change the selection until you confirm it.

For an existing need, open Edit shopping request and check the selected priority in the same field. An automatic need’s quantity cannot be edited here; read the stock requirement in its location row.

New manual shopping-request draft with Medium priority selected. — A new manual request starts with Medium priority. Open the full-size image

Closed Medium priority dropdown in a new Android manual-request draft. — The initial priority is Medium; this draft has not been saved. Open the full-size image

Medium priority has a row background and a bold label; all three levels are visible. — The background and bold label identify the selected Medium priority. Open the full-size image

4. Check your access to a shared container

The view-only example shows a shared location, stock of 3 out of 7 and 4 units to acquire. The priority appears as an indicator with no button for changing it.

Being able to view a need or open its location does not itself grant permission to edit its priority. Check the available actions for the individual need.

Shared automatic request visible to a Viewer, with stock 3 of 7 and a read-only priority indicator. — Viewer access shows the shared target without an editable priority button. Open the full-size image

Shared automatic request on Android with a read-only Low-priority indicator. — The Viewer can read the shared target; priority editing is unavailable. Open the full-size image

5. Recognize priorities in your personal palette

A personal palette may use different colors from the standard scheme. The separate example below shows manual needs at three priority levels, their menu and an editor with High priority selected. It uses different data from the automatic needs at the start of this guide.

The card, menu and editor indicators follow the current palette. Changing a color does not change the priority level. The Invemory appearance guide explains how to configure a palette.

Three shopping requests with distinct High, Medium and Low priority colors. — Priority colors on shopping request cards. Open the full-size image

Open priority menu with colored High, Medium and Low options. — The same priority colors in the action menu. Open the full-size image

Selected High priority trigger and open colored priority options. — Priority colors in the shopping request editor. Open the full-size image

6. Read the previous and new values in history

Open Request change history from the need’s actions or its editor. When a card groups several locations, choose the history of the intended target need. Check the date, author and values before and after the change.

The separate personal-palette example records a change from High priority to Medium priority. History retains the values, while their colored indicators follow the current palette. You can still read the change after choosing other colors.

Actual High-to-Medium change with colored values in shopping request history. — Priority colors in the recorded change history. Open the full-size image

The result

You can identify where a product is needed, read its current and desired stock and quantity to acquire, and, with editing access, change the priority and check its history entry.

Useful to know

In a grouped card, compare each location’s stock with the total to acquire. Do not add source rows to that total.
After a change on another device, reopen Basket to check its current state.
For personal colors, choose clearly different shades and check the names and icon shapes.

Common questions

Why does an automatic need have a manually chosen priority?

Automatic origin and priority mode are independent. Choosing another level changes the priority while the creation method remains Automatic.

Why can I see a priority but cannot select it?

In the shared container shown with view access only, priority is an indicator. Changing it requires editing access to the individual need.

All Invemory guides

You can identify where a product is needed, read its current and desired stock and quantity to acquire, and, with editing access, change the priority and check its history entry.

Open Basket